Why We Have to Learn to Use AI at Work
AI is already transforming how work gets done. Learning to use it effectively will make us more efficient, eliminate much of the tedious administrative work we all dread, and ultimately keep us relevant as roles continue to evolve.
Imagine having an infinite number of administrative assistants who can instantly pull information from across the internet, help you think through problems, and automate repetitive tasks. What would your work look like if you had that? For many of us, our daily routines would shift dramatically — and for the better.
AI Won’t Replace All Jobs — But It Will Change Them
It’s unlikely that AI will take every job — but it will change most jobs. Instead of resisting this shift, we should lean into it. The earlier we adapt, the more control we’ll have over the future of our work.
For my math-savvy friends: think of how large language models work as a mathematical function with thousands or millions of variables. They take input, process patterns, and produce outputs optimized for the task at hand. Understanding that helps demystify the technology and makes it less intimidating.
Start Now — Even If You Can’t Use AI at Work Yet
You don’t need official permission from your organization to begin learning and building fluency. The goal isn’t to use AI only when it becomes available — it’s to become good at using it so that you’re ready when your job allows it.
Here’s how I’ve already been using AI:
- Lookup Excel formulas and get practical examples
- Explain concepts in simpler terms
- Draft and edit resumes
- Understand leadership topics quickly
- Prepare for interviews with tailored questions
These aren’t “advanced” hacks — they are everyday use cases that improve productivity and reduce friction.
How I’ll Use AI Once It’s Available at Work
Once AI tools are officially supported in my organization, I plan to use them to:
- Interpret work instructions — Ask AI to explain complex situations that may be determined with multiple work instructions
- Summarize survey data and generate actionable recommendations
- Analyze spreadsheet data by asking questions instead of manually filtering or pivoting
- Develop macros and automation in Microsoft applications to eliminate repetitive tasks
- Document and improve my workflows — Explain what I do and get suggestions on how to do it better
These uses aren’t futuristic — they are practical ways to save hours of time every week.
Your Next Step
Don’t wait for permission (but follow your company’s policies). Start using AI in small ways today and build your fluency. The tools are only going to get better, and the sooner you master them, the more value you’ll bring to your work.